CoreExpense

Revolutionising the entire expense process, from claims to reimbursement

Enterprise Expense Management Solutions

Outside of payroll, travel and subsistence represent the second largest group of controllable costs within an organisation and as such can provide a major opportunity for cost savings if managed correctly.

CoreExpense has been designed to keep you on budget and ensure that expense processing runs smoothly throughout your organisation. CoreExpense uses the power of the Internet to prepare, track, approve and reimburse expense claims and allows you to fully automate your entire expense management, from the preparation of expense reports, to management approval, reimbursement and audit reporting.

CorePersonnel provides you with all the tools you need to streamline and improve your employee management including comprehensive HR records, health and safety functionality, recruitment and training. CorePersonnel truly caters for your employees through their life cycle within your organisation, from recruitment through to eventual retirement.

CorePersonnel functions as the heart of your HR system and can operate as a stand alone solution, which can interface with 3rd party systems or as part of a fully integrated CoreHR suite. CorePersonnel incorporates all the functionality needed to revolutionise your entire HR management process, including:

  • Flexible Structures & Parameters
  • Multi-Currency
  • Dynamic Interface to Payroll, Bank Reconciliation and General Ledger
  • Associates Purchase and travel expense claims to cost-centres
  • Ability to relate time/expenses to client/projects/deliverables
  • Client Invoicing
  • On-Line Workflow Approval via email notification
  • On-Line Claim Submission
  • On-line Imprest / Advance Balance
  • Employee status enquiry of outstanding claims
  • System investigation of incomplete reports
  • Mileage rates by Car
  • Mileage rates by threshold
  • Retrospection Processing
  • Multi-Trip Functionality
  • Approval Procedure and Payment Analysis
  • Exception Reporting
  • Department Reconciliation and Control Reporting
  • Multiple Pay Methods – including cheque and remittance, payroll, EFT
  • Full Audit Reports
  • Detailed Expense Analysis – by employee, department and expense type
  • Examine salary distributions and skew by performance and service

The following are just some of the benefits to organisations that choose to use CoreExpense:

  • Significantly reduce administration costs on implementation of CoreExpense
  • Overall expense process time reduction
  • Average cost per expense transaction reduction
  • Administration headcount reduction
  • Improve accuracy of expense information
  • Improve efficiency of the entire expense claims process
  • Improve employee morale as cycle time from submission to reimbursement is substantially quicker with CoreExpense
  • Utilise the extensive reporting available, providing the ability to analyse underlying information, control costs and identify areas of increased expense
  • Enjoy the full employee self service capabilities available
  • Integrate with 3rd party financial management and HR solutions
  • Benefit from an easy to operate and user friendly

Sample Customer Statistics

Saved over €200,000 per annum in administration costs

Saved over 2.5 "man years" through automation of expense process with CoreExpense

Annually processed over 12,000 expense claims online

Reduced the number of erroneous and inflated expense claims

 

Case Studies

Mental Health Commission (MHC)

Key points:

  • Significantly reduced administration overheads incurred
  • Ability to easily manage the expense requirement of the Commission’s 40 internal staff and 450 members attending tribunals
  • Ensures the accuracy and acceleration of the Mental Health Commission's entire expense claim process
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Department of Finance

Key points:

  • Significantly reduced administration overheads as claims can be submitted and processed online within the same working day
  • Full self-service capabilities, empowering both employees and managers by enabling them to enter and approve expenses online
  • On-time and on-budget implementation
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Interested in purchasing CoreExpense? Contact us today for a no obligation quotation.

The Mental Health Commission is an independent statutory body established under the Mental Health Act, 2001. The Mental Health Commission promotes high standards in the delivery of mental health services and ensures that the interests of those involuntarily admitted to Approved Centers are protected. The fundamental principles guiding the Commission in the implementation of its statutory obligations are the promotion of quality in the delivery of mental health services.

Number of Employees: 490

Core Modules in Place: CoreExpense, CoreBI, CoreKPI

Implementation Date of CoreExpense: 2005

Challenge

To implement CoreExpense as a stand alone CoreHR module that would cater for the expense submission and reimbursement of the Mental Health Commission and would integrate to 3rd party payroll and HR solutions already in place.

Solution

Key requirements for the Mental Health Commission in implementing a successful expense management solution were the potential systems user friendliness and ability to provide the comprehensive functionality required by the Commission. CoreExpense seamlessly integrates with the Commission’s existing system for Involuntary Admissions and Tribunals, greatly reducing processing costs and increasing the accuracy of data available to the Mental Health Commission.

The benefits

The Department of Finance has a central role in implementing Government policy, in particular the Programme for Government, and in advising and supporting the Minister for Finance and the Government on the economic and financial management of the State and the overall management and development of the public sector. In formulating this advice the Department is guided by its mission which is: "to promote a growing economy which will deliver a high level of sustainable employment, social progress and living standards."

Number of Employees: 700 approx.

Core Modules in Place: CoreExpense, CoreExpense ESS, CorePay, CorePay BI, Core Online Payslip, CorePay Platinum Support

Implementation Date of CoreExpense: 2004

Challenge

To implement a fully secure and accurate method of expense claim submitting and reimbursement to one of the country's most important government departments.

Solution

Central to the Department of Finance’s decision to implement the CoreExpense solution was Core International’s existing relationship with government departments and proven track record in providing successful solutions to leading organisations. One of the key issues for the Department of Finance was the length of time taken to process a claim. Before CoreExpense an expense claim took 3 weeks from submission to repayment. With the implementation of the Core solution the entire expense procedure can now be completed within the same day.

Benefits