April 19.2018, 10.58am
Operation Digital Transformation: Moving your processes to the cloud
When business leaders of the future look back on corporations of the past, one truth will be clear: Manual repetition was at the heart of operational inefficiency.
Organisations are seeing it unfold now within their human resources (HR) departments. Aging infrastructure, a more ambitious workforce and a variety of looming compliance requirements are combining to pose a single question:
Stick with legacy software and systems, where frequency can breed costly inaccuracies, or move to cloud-based HR?
When it comes to the answer, the results aren’t even close.
Digital transformation: Now, and towards the future
By 2021, it’ll be more difficult to find a data centre on-premise than one hosted by a third-party vendor. Nearly 94% of workloads are expected to live on the cloud, with just 6% following the traditional model, according to the latest Cisco Global Cloud Index.
HR platforms – ranging from payroll software to talent management portals – are a leading factor in the increasing popularity of the technology. Roughly 73% of companies currently host at least one HR process on the cloud, which represents a 5 percent jump over the last two years, PricewaterhouseCoopers reported.
Solution to a laundry list of problems
Supporting the trending technology is an understanding that the current processes in place surrounding mission-critical functions like rostering and onboarding, among others, just simply aren’t as effective as they should be.
Take the latter, for example, which is traditionally led by a veteran employee. There’s always a chance that vital information is lost in translation – or left out entirely – which can lead to unprepared personnel entering the workforce.
Failure to successfully integrate new staff generally results in lower retention rates, drops in productivity and the potential for a sizable financial loss if the business must hire a new employee.
Through a cloud-based HR platform, companies can standardise the onboarding process to ensure consistent knowledge-sharing across the board.
At the end of the day, the problem isn’t intrinsic to any one business or industry, but is representative of the issue at large: Why continue with ineffective processes that can adversely impact the organisation when more efficient, digital options exist?
Case in point: One UK retailer was recently fined £63,000 for a manual input error that resulted in its staff members being paid below minimum wage. It’s a mistake that could happen to anyone that hasn’t digitised their payroll process.
Nuts and bolts of cloud-based HR
By moving to a cloud-based HR platform, organisations gain access to a trove of features and tools that can promote a sweeping transformation in:
- People management: Employees gain independent access to performance, attendance and financial information at the touch of a button.
- Talent management: Supervisors receive visibility into staff skill gaps, personnel performance and can implement employee engagement programmes seamlessly.
- HR operations: Automated payroll and benefits functionality bolster comprehensive analytics that help HR improve retention.
- Legal obligations: Digitisation supports transparency of record-keeping, making it easier to stay compliant with a variety of stringent regulations like SMART PAYE, Gender Pay and GDPR requirements.
Greater access to information is the catalyst for a variety of benefits associated with cloud-based HR:
- Mitigated chance of human error impacting a company financially.
- Higher retention rates due to all pertinent employee information and potential required actions available digitally.
- Better compliance reporting through seamless data collection.
- Greater scalability and flexibility of digital operations given lack of physical infrastructure.
The underlying theme is that repetitive processes which once took hours – with a relative chance of inaccuracy associated with them – can now be finished in minutes, in some cases.
“A task that took six hours to write a roster now takes less than 60 minutes,” Tom Manning, Operations Project Manager at Cineworld, said of the CoreHR platform. “It’s not very often we get the chance to hand back five hours to every senior manager every week.”
An easy switch to digital transformation
The challenges awaiting business leaders are two-fold: IT and organisational buy-in. Given the potential cyber risk inherent in modern corporate society, the platform companies adopt must be able to meet strict data security protocols.
A key function of cloud-based HR is its practicality from a user experience (UX) perspective, and the safeguards in place should reflect that.
“CoreHR were the only provider we spoke to that could give us an end-to-end, secure cloud-based HR and payroll solution,” Manning said. “It works on any device, allowing us to transact and transform all on one platform.”
Successful IT integration is closely followed by the need to develop a culture inclusive of the technology. This relies on intuitive features that make the workforce’s life easier, not just another barrier to efficiently completing their job.
Automated functionality of key HR priorities like payroll, rostering and talent management, as well as tools built specifically to strengthen employee engagement, make it easy for every staff member to look forward to the digital transformation that waits.
Start the journey to cloud-based HR today
Despite its prolific adoption rate, cloud-based HR is still a matter of debate for many organisations.
But when the business value is clear, it’s easy for everyone in the room to agree. How Cloud HR Is Transforming the Way We Work was built with all the answers to your questions in mind.
Interested in learning more about CoreHR? Contact our team to set up a demo.
Cloud-based HR has given rise to more agile and efficient organisations. Our most recent eBook explores the reasoning behind digital transformations and discusses how and why cloud HR is transforming work as we know it.
By David Scully