The world we work in has changed so rapidly, it is easy to forget how far we have come. I remember, 30 years ago (ahem…. maybe more) working on the shop floor at a major high street retailer and every week seeing the department manager walk between each member of staff with a piece of paper and a pencil, scheduling, erasing and rescheduling everyone’s shifts – it used to take her the best part of a day, only to have to do it all again the following few days to cover those who were not at work. The paperwork for applying for a holiday invariably got lost and how they ever got an accurate reading of sick leave is beyond me. I don’t think they ever really knew whether they had a full team on any given day and I am sure I am still owed overtime that was never properly processed.
I doubt I am the only one with tales to tell of HR mishaps caused by endless reams of paperwork and archaic filing systems. Over the years things have improved (thankfully) to a point where the once imaginary world of automated, integrated systems where data is only entered once, really do exist.
Today, fully integrated HR systems are available which transform the way we work; Time and attendance data entered by managers on the shop floor or warehouse immediately populates information in the Payroll department, and a successful applicant is instantly onboarded as an employee with their data automatically uploaded from the interview process, populating records that are vital for career development, payroll and general day to day management and employee communications. While it is clear there are significant efficiency benefits to be gained from connected HR software, how else do organisations benefit? Here are our top 5 reasons why you should opt for a unified HR system over multiple software providers:
1. Improved employee engagement
One of the most common challenges facing organisations, especially with the increase in remote working is how to engage their employees. When HR software is unified it is easier for employees to track leave, view payslips, process expense claims and manage their own career progression through one portal and at their own convenience, improving engagement rates and making them feel a more valued part of the business.
2. Effective Decision Making
Many HR systems store personal and professional employee data in several places, making it difficult for managers and business leaders to take accurate, timely decisions on issues which affect the workforce. With a unified platform, data can be instantly analysed in the form of reports and graphs by managers, helping them to explore, evaluate and determine the right course of action for the business.
3. Increased Employee Retention Rates
One of the main reasons why employees leave an organisation soon after joining is due a poor, disorganised onboarding process. How many times have you joined a company to find that most people didn’t know you were due to start, your computer is not ready and you had to either wait a week for an induction program, or even worse – you never had a professional induction to the business? When HR software is automatically integrated, it eases this process. Managers and adjacent departments can be alerted to new starters with a series of tasks assigned, induction programs are pre-populated and employee data automatically transfers from the candidates records to an employee record. The result is an improved onboarding experience, productivity and retention rate.
4. Increased Turnover
No, we are not talking staff turnover, but sales. A unified HR system results in improved performance across all HR functions, including the recruitment process. This is becoming increasingly important, not only because competition to appeal to the right talent is increasing, but people are also living longer and changing jobs more often. This puts a strain on the recruitment process. When an organisation’s recruitment process gives applicants a poor experience, they are much less likely to spend their money at that store, restaurant or service provider in the future. Not only that, but they will also influence their friends and family to follow suit. Whether an applicant is successful or not a positive, seamless recruitment process will help businesses to retain them as a customer and become a more aspirational place to work.
5. Enhanced Communication
No matter how effective the communications skills are of any leader, there will always be a group of employees who seem to get left out, leaving them feeling demotivated. An integrated HR platform gives all employees a central communication point to raise queries, obtain feedback that is instantly added to individual personal development plans and receive company news.
Technology is changing the expectations of the workforce and will undoubtedly continue to do so. HR plays a critical role in this transformation and is the key to retaining a strong, talented and motivated workforce. Without an efficient, integrated system which is comprehensive enough to support all HR activities, organisations are placing themselves at risk of damaging their own business from within.
Find out more about CoreHR’s unified HR solutions.
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